Inventory tracking helps you plan for stock reordering for a given facility and SKU.

Once your stock levels reach a restock threshold or when a backorder is created, you can use Inventory Plans to automate purchase order or transfer order creation for that facility.

Enabling Inventory Tracking

Main menu -> Inventory -> Inventory Planning -> Inventory Tracking -> Select Facility -> Edit SKU -> Enable Inventory Tracking

Select the inventory tracking information from the drop-down -

Replenishment Mode:

  • None – No need to auto-replenish. You’ll still get a report.

  • Purchase – Purchase Orders will be created for this SKU upon a Replenishment Trigger Event

  • Transfer – A Transfer Order will be created for this SKU upon a Replenishment Trigger Event

Replenishment Trigger:

  • None – No need to auto-replenish. You’ll still get a report.

  • Low stock – To set re-order thresholds on SKUs. You will be notified when the stock drops below the set value.

  • Backorder – Sale orders that do not have inventory for their respective SKUs.

If Low stock is selected you have to fill the Re-order point and Re-stock level.

  • Re-order point: The count at which to trigger the reorder.

  • Re-stock level: Re-stock level decides the quantity ordered on the purchase order (the difference between the re-stock level and the total quantity available).

If a PO is already sent for that SKU, the quantity is adjusted accordingly.

  • Click on Save.

Inventory Plan

Follow the below steps to create an inventory plan:

  • Click on Inventory -> Inventory Plan

  • Click on Create Inventory Plan

  • Select a facility from the drop-down.

  • Provide information about frequency, reorder dates, and time.

  • Fill in the 'Report Recipients' email address.

Select one or both of the Auto-Replenishment Options:


i) Create purchase order as:

  1. Open: To review the purchase order before sending it to the supplier.

  2. Sent: To send the purchase order directly to the supplier, without the need for a review.

ii) Select Supplier Rule: Select supplier by the suitable parameter -

  1. Best Lead time: Time is taken by the supplier to fulfill the request for that particular SKU. The Lowest SLA supplier in your list will receive the purchase order if this option is selected.

  2. Low cost: To select a supplier by the cost. The supplier that has quoted the lowest procurement price for that SKU will receive the order.


i) Create a transfer order as:

  1. Open: To review the transfer order before it is scheduled.

  2. Sent: To automatically create the transfer order.

ii) Select source facility: Select the facility from where you would like to create a transfer order.

Enable 'Override manual updates to items on existing Open POs/TOs on next scheduled'

Click on Save.

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